Free HR and payroll software in the same system as your business
Frostwood CRM’s HR module covers the everyday people processes of a growing company: employee records, leave requests and balances, attendance and shifts, approvals, and a full payroll engine that produces payslips. For employers in Kenya it includes a statutory pack for PAYE, SHIF, NSSF, the Affordable Housing Levy and NITA, with P9 and P10 reports.
- Employee records, departments and custom fields
- Leave, attendance, shifts and approval chains
- Payroll runs with payslips and statutory deductions
Free to use · Every feature included · No credit card required · See all features
People operations without the paperwork
One record per employee
Keep personal details, job information, departments and your own custom fields in one employee profile, with role-based permissions controlling who can see what.
Leave that tracks itself
Configure leave types with accrual and carry-over rules. Requests move through approval chains, and balances accrue and update automatically.
Attendance from any source
Receive clock-ins from biometric devices through the attendance API, import punch files, or let staff clock in at a self-service kiosk. Plan shifts and rosters, and handle corrections through regularization requests.
Approvals that do not stall
Approval chains route each request to the right people, show response-time targets and escalate automatically when a request waits too long — see workflow automation.
Payroll you can trace
Define earnings and deductions with a formula builder, then calculate, review, lock and pay each payroll run. Back-pay and reversals are handled as proper adjustments rather than edits, and payslips can be printed for every employee.
Payroll software for Kenya
The Kenya statutory pack calculates PAYE with personal relief, SHIF, NSSF Tier I and Tier II, the Affordable Housing Levy and NITA, and produces P9 and P10 reports. Rates are effective-dated and editable, so you can update them yourself when the law changes — confirm them against current KRA and statutory guidance before each filing.
Running a business in Kenya? See how Frostwood fits Kenyan SMEs.
HR and payroll features
People
- Employee profiles with custom fields
- Departments
- Role-based access to HR data
- Configurable approval chains
Time & leave
- Leave types, accrual and carry-over
- Leave balances and approvals
- Shifts and rosters
- Biometric device API and punch-file import
- Self-service attendance kiosk
- Attendance regularization requests
Payroll
- Earning and deduction components
- Formula builder
- Calculate, lock, pay and reverse runs
- Back-pay
- Printable payslips
Kenya statutory
- PAYE bands and personal relief
- SHIF
- NSSF Tier I and Tier II
- Affordable Housing Levy
- NITA
- P9 and P10 reports
Frequently asked questions
Can I use Frostwood payroll outside Kenya?
The payroll engine is built on configurable earnings, deductions and formulas, so you can model your own pay structure. The ready-made statutory pack covers Kenyan deductions.
Which Kenyan statutory deductions are included?
PAYE with personal relief, SHIF, NSSF (Tier I and Tier II), the Affordable Housing Levy and NITA, plus P9 and P10 reports. Rates are effective-dated and can be updated in settings; confirm them against current KRA and statutory guidance before each filing.
Can employees clock in with a biometric device?
Yes. Biometric and time-attendance devices can send punches to Frostwood through the attendance API. You can also import punch files or use the self-service kiosk.
Are HR and payroll included?
Yes. HR and payroll are included, free.
Use Frostwood CRM free
Every feature is free for your business, with no credit card required. Set up your workspace in minutes, or let us walk you through it on a live demo.